Following suspension of classes for the rest of the semester, teachers have been invited to make their own arrangements to deliver the final two weeks of course materials and assessment.
Here are some options for e-learning and moving assessment online.
– Pre-recorded Lectures/Presentations
– Live Presentations/Lectures/Seminars/Tutorials
– Online forum discussions
There are various options here which could be used to conduct seminars, run presentations or even deliver live lectures.
Below are ways to get students more engaged in online meetings:
(1) Incentivise participation (e.g. by stating explicitly how it may benefit student learning in the course)
(2) Encourage peer learning and feedback (e.g. by providing students with opportunities to respond to each other’s input)
(3) Require a deliverable after the meeting (e.g. solutions, plans, list of ideas, take-away messages)
(4) Intervene by giving feedback, critiques, and content expertise
1. Zoom (Supports 300 participants)
Meet for live, synchronous presentations via Zoom. Link to download here
The SoH guide to using Zoom for live meetings/presentations is available here.
Creating an online meeting in 4 steps:
Step 1: Go to the website: https://hku.zoom.us
Step 2: Click the “Login” button and login with HKU Portal UID and PIN.
Step 3: Click the blue highlighted button “Schedule a New Meeting” and remember to set the time zone as GMT +8.
Step 4: Click “Save” after entering all the necessary information. The students will need a Meeting ID so as to join the meeting. When scheduling the meetings, we can choose to use our Personal Meeting ID (especially useful if we have multiple sessions and using the same Meeting ID for different sessions does not affect our teaching needs) or ask Zoom to generate a Meeting ID for us (especially useful when we need to ensure students do not bump into the wrong meeting session or we are only having one meeting).
Each licensed user may host one meeting at a time. The maximum number of participants of a meeting is 300.
Zoombombs and how to avoid them
“Zoombombing” involves attempts from outside parties to disrupt zoom classes and meetings. To avoid off Zoombomb attacks:
1. Enable the waiting room function, which allows you to control participants entering the meeting,
2. Use the feature requiring a password for entry to your meeting.
3. Finally, make sure you know how to kick people out of the meeting.
How to kick people out of the meeting
After starting the meeting, click “Manage Participants” –> select the participant –> click “More” –> click “Remove”.
2. Cisco Webex Meetings (Supports 100 participants)
3. Microsoft Team (Supports 250 participants)
Microsoft Teams (already included in HKU’s Office 365 subscription): supports up to 250 people with unlimited meeting time.
4. Skype (Supports 50 participants)
It’s also now possible to conduct group video calls via Skype.
5. WhatsApp (Supports 4 participants)
Whatsapp also has a Video meeting option. Here’s a guide on how to create Whatsapp Group Video.
6. Second Life
This would take more preparation but it’s also possible to run seminars, meetings and presentations within the ‘virtual world’ of Second Life.
Here’s a guide to creating an account and using Second Life? https://www.youtube.com/watch?v=4Y26VOR3ksU
Ideally, you will need a classroom. But you may be able to borrow an existing space. If you would like to purchase space for a classroom please contact Jeff.
Second life also supports visual displays. So, you can create slides as .jpgs or .png textures and upload them to SL, then put them into your display.
Before starting your actual class, you will need to guide the students through signing up for an SL account, creating an avatar, signing in, and learning the basics…how to move, how to search, teleporting, communicating, etc.
There are examples of how some Universities (e.g. NC State; Univ of Delaware) are already using Second Life for classes here.
7. Online forum discussions
Some teachers might wish to adopt online discussions through the Forum function in Moodle. There are some strategies you may wish to consider in order to keep the forum discussion lively and meaningful.
A complete guide on facilitating online discussion generated by Purdue University can be found here:
Below shows a number of strategies adapted from the guideline in Purdue University’s repository for online teaching and learning:
(1) Set clear expectations about discussion requirements, deadlines, and grading procedures, if any.
(2) Make discussions engaging by varying the ways that you ask prompting questions, e.g. analytical questions, brainstorming questions, and multiple-choice questions. For 9 types of questions suitable for online forums, please refer to: https://www.purdue.edu/innovativelearning/supporting-instruction/portal/files/8.1_Varying_your_Discussion_Prompts_as_an_Instructional_Strategy.pdf
(3) Participate actively by posting your questions, responding to students’ inquiries, and providing feedback.
(4) Keep the discussion focused. Reframe the question if the discussion goes off-topic.
(5) Draw conclusions and offer content expertise or assign students to post their ‘take-away’ messages from the discussion on the forum.
(6) Balance group dynamics. Intervene when there is inappropriate behaviour or offensive posting.
For technical details of setting Forum on Moodle, please see here: http://moodle-support.hku.hk/teacher/forum
9. Microsoft Mixer
By now it’s evident that many mainland students have difficulties using Zoom. In light of this known issue we’ve been looking into alternative ways of keeping synchronous cross-border meetings up and running.
It turns out that it is possible to run live discussions from Hong Kong with participants in Mainland China using Mixer (mixer.com). The results are meeting sessions which are reported to be much smoother than Zoom. Mixer not a video conference app, by the way, it’s a live stream website.
In case anyone wants to try out Mixer please find below a ‘Guide to Setting Up Mixer’ and a link to a Youtube Video ‘How To Get Started On Mixer’.
– Pre-recorded Lectures/Presentations
As an alternative to live presentations teachers might deliver lectures, and students might create individual or group presentations in the form of pre-recorded videos. They can easily be recorded on mobile phones, edited (or not) and uploaded to moodle or a video sharing site Most students are highly adept at recording videos on their phones. Usually these can be edited using the mobile phone’s native editing software.
Advice on Recording Online Lectures in Video format:
When compiling online videos you might consider making your videos ‘bitesize’, e.g. 1 to 2 minutes. You might also consider designing one or two core questions and daily tasks for your students.
(1) Prepare questions/thoughts/main points for your videos.
(2) Use a mobile phone to record the videos.
(3) Keep it short, sharp, and to the point so as to keep students’ attention and ensure that the video file is not too big
(4) Upload 5 bitesize videos for one session with questions on readings, and tasks for students to do.
For technical details of using a mobile phone to make videos, please see here:
In terms of hosting the videos or uploading them to be graded there are numerous options including:
Here’s a guide on how to uploading a YouTube video. After uploading the video to YouTube and set the video as “Unlisted”, no one can search your video in Youtube, you can copy the link and share it to your target audience.
Here’s a guide on how to upload videos to Vimeo
The teacher’s guide for Moodle, including how to upload and host files is available here.
4. HKU Panopto (Video Hosting Platform)
Panopto isn’t just for creating live lecture feeds. It can also be used to host pre-recorded videos. Here is a guide on how to upload videos to Panopto. And here is a guide on how to enable Panopto for your Moodle course
5. Google Drive/Dropbox
These are also options for storing and sharing large files such as videos.
– Using Powerpoint to create Slideshow Narration-type Lectures
Microsoft PowerPoint presentation
If you wish to have your narration alongside PowerPoint slides, you might consider recording slide show – a simple function in Microsoft PowerPoint.
It is also recommended to break the presentations into small sections (not more than 20 minutes for each section). Before uploading it, it is always a good idea to test it and make sure you save it properly.
For technical details, please see here:
– Experiential Learning
For technical details of setting up online conferences, please see here:
Findings and good practices across HKU and a Guidebook on Facilitating Experiential Learning can be found here: https://learning.hku.hk/expl/section-5/
– Sources of Support at HKU
The Faculty of Education is building case studies sharing colleagues’ experiences/ tips with online teaching via this blog:
TeLi has produced the following four videos on setting up Zoom and Moodle Chatroom and Forum:
https://www.youtube.com/watch?v=8N4wIyt9J6M (Zoom setup)
https://www.youtube.com/watch?v=2mdc_1FNlok (Zoom room breakout);
https://youtu.be/gXhxyzLm_J4 (Moodle Chatroom for text-based synchronous/real-time discussions)
https://youtu.be/2SYZO_qzwFk (Moodle Forum for text-based asynchronous discussion)
Downloading Office and Onedrive
Faculty and staff in departments subscribing to Microsoft Enrollment for Education Solutions (EES, previously called Microsoft Campus Agreement) are entitled the right to download and install Office 365 ProPlus on up to 5 personal machines (PC or Mac) and Office apps on 5 other mobile devices including Android, iPad, and Windows tablets without additional cost. Under the latest version of Office 365 ProPlus, they can also use Microsoft’s online cloud storage OneDrive for Business (5 TB in size) and Skype for Business.